Poor Document Sharing Strategies May Share Too Much Information with Bad Actors
To share documents across your organization, it may be as easy as making a single click—but that doesn’t mean they are protected from malicious actors with bad intent. One mistake and you could be leaving holes in your security fabric, allowing hackers to access your company’s shared documents.
While file storing systems are a popular and useful solution, it can be dangerous to allow everyone in your company unimpeded access to everything they contain. Important company information, and many different files, live within document sharing applications—everything from job applications and budgets to employees’ personal information—which can make them a target for hackers. Document sharing applications can be risky if your company’s security and security training are not up to speed.
![sharing dropdown in Office 365](https://www.aunalytics.com/wp-content/uploads/2023/01/Share_Button.png)
How can your organization ensure shared documents remain secure?
When looking to keep your document sharing application secure there are rules you and your employees should follow to ensure quality cyber security. A few of these rules include:
1. Use a password manager
A password manager can users track a multitude of passwords, allowing for a different, complex password for each work (or personal) login and account the user maintains. Utilize this idea to organize your passwords, maintain difficult to guess passwords, and keep track of each one in a secure digital location.
2. Enable multi-factor authentication
Multi-factor Authentication (MFA) requires you to perform a secondary action to finish logging into an account. MFA sends a message to a phone, or another device, providing you with a code that is needed to successfully log into your account. Without this code, anyone who has attained access to your email account cannot succeed in logging into your company’s network, even if they change your password and attempt to log in again.
3. Be choosy
Take the time to choose who can, should, and needs access to specific files and folders. If access is not essential to someone’s job, consider limiting their access to non-relevant portions of your document sharing solution. Removing access to HR or accounting files from someone who is in marketing may be a good choice to make. If someone needs a file from a location they do not have access to, many document sharing solutions allow you to create a link that expires after a certain amount of time. This link will only allow the receiver to view the file they need access to while they need access to it. After the link expires, the receiver will no longer be able to view the file.
4. Provide regular security awareness training
Regular cyber security awareness training sessions allow your employees to learn about new security concerns, kinds of attacks, and now to keep your organization safe from bad actors. Training employees to look for the signs of phishing, malware, ransomware, hackers, and security holes helps keep document sharing applications safe and secure.
When done right, document sharing is incredibly useful to every business, and can be done successfully by putting a little bit of extra effort into your cyber security planning. An experienced security partner can help keep your business safe from outside threats, allowing you peace of mind that your important files are secure and encrypted from bad actors.
Aunalytics, a secure managed services partner, can help you with everything from managing your IT services, to functioning as your SOC, and also provides advanced security services. With a focus on helping mid-market clients, Aunalytics works with you, step-by-step, to help you succeed your security goals.
Beaverson Law Group, PC Strengthens Cyber Defenses with Aunalytics Secure Managed Services
Beaverson Law Group, PC Strengthens Cyber Defenses with Aunalytics Secure Managed Services
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Beaverson Law Group, PC Strengthens Cyber Defenses with Aunalytics Secure Managed Services - PDF
Beaverson Law Group, PC Strengthens Cyber Defenses with Aunalytics Secure Managed Services
Cyber Insurance Continues to Skyrocket—Do You Have a Security Strategy in Place?
Cyber Insurance Continues to Skyrocket—Do You Have a Documentable Security Strategy in Place to Show You’re Prepared?
Cyber risk is a growing critical concern for organizations of all sizes and public entities globally, as we continue to rely on information technology and digital devices. But in the wake of steadily rising digital threats, cyber insurance is getting increasingly expensive—and difficult—for companies to procure.
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Cyber Insurance Continues to Skyrocket—Do You Have a Security Strategy in Place?
Cyber Insurance Continues to Skyrocket—Do You Have a Documentable Security Strategy in Place to Show You’re Prepared?
Cyber risk is a growing critical concern for organizations of all sizes and public entities globally, as we continue to rely on information technology and digital devices. But in the wake of steadily rising digital threats, cyber insurance is getting increasingly expensive—and difficult—for companies to procure.
Increasingly Difficult Security Requirements Complicate Cyber Insurance Renewal
Have you received a cyber insurance renewal notice with a shocking sticker price? With an ever-increasing number of security incidents involving data breaches, ransomware, phishing scams and more, the cyber insurance landscape has changed. It’s no longer possible to get premium discounts for implementing certain security controls—more is now required. And, without enhanced security measures, you may not get cyber insurance at all.
Threats evolve over time, meaning your security posture needs to evolve in order to not only remain operational, but also be compliant to qualify for most insurance policies.
Insurance companies are now requiring more precautionary measures than ever before due to the constant—and costly—increase of threats. Premiums are increasing and coverage is being denied even for companies that have no history of breaches or claims—cyber insurance renewal rates have increased by up to 200% over the past two years, even for companies who have not made any claims.
The average cost of a data breach has raised from a massive $3.86 million in 2020 to a staggering $4.24 million in 2022.
The Solution
![Security assessments can help organizations with cyber insurance renewal challenges](https://www.aunalytics.com/wp-content/uploads/2022/11/Increasingly-Difficult-Security-Requirements-Complicate-Cyber-Insurance-Renewal.png)
With the risks of operating in an increasingly digital world, cyber insurance is essential for your business to function and remain protected in the event of an attack. Aunalytics’ Advanced Security experts have the talent and technology to audit your security and discuss precautionary measures an insurance company may want you to take before renewal. With a dedicated team, your business can avoid costly data breaches, ransomware, and get your security up to snuff.
Are you ready to assess your security before your company is the victim of a bad actor, costing you upward $4.24 million dollars? See if an audit by our security experts makes sense, and whether your insurance company has outright dictated (or hinted by their renewal questionnaires) new precautionary measures that they expect your enterprise to adopt to obtain coverage.
Aunalytics Brings Its Portfolio of Managed Services, Enterprise Cloud, and Data Cleansing Solutions to Taste of IT Conference in Ohio
Leading Data Management and Analytics Company to Join More Than 400 IT Professionals for a Day of Networking and Learning
South Bend, IN (November 15, 2022) – Aunalytics, a leading data management and analytics company delivering Insights-as-a-Service for mid-market businesses, will feature its managed services, enterprise cloud, and data cleansing portfolio at the Taste of IT Conference on November 16, 2022. The one-day event, which will be attended by more than 400 IT professionals, will be held at the Sinclair Conference Center in Dayton, Ohio.
Aunalytics provides IT and security expertise to mid-market businesses in the areas of financial services, healthcare, manufacturing and professional services. The company’s Secure Managed Services offering combines mission critical IT services leveraging zero-trust end-to-end security to ensure data is protected regardless of a user’s location. Aunalytics provides managed components that offer stability and security, and its next-generation managed services offering is powered by a data platform that provides data-driven IT answers and embedded security that focuses on people and access.
The full suite of managed IT and integrated security services empowers businesses with a complete, all-encompassing approach that includes 24/7/365 monitoring and management, a synchronized network security platform, workstation and server patching, internet protection, email filtering and security, Office 365 management and security, multi-factor authentication, data and device encryption management, and security awareness training.
The company delivers advanced security for defending against modern threats through a team of engineers and analysts with expert skills and toolsets and, in regulated industries, Aunalytics provides the additional technology and controls required to manage risk. Its team of experts is dedicated to analyzing ever-changing rules and regulations and helping users to create processes and policies for data protection and meet compliance requirements within those industries that are regulated.
Aunalytics’ Enterprise Cloud offering is comprised of infrastructure solutions that provide a highly redundant and scalable platform for hosting servers, data, analytics and applications at any performance level. With the Aunalytics® Cloud Storage and Compute solution, users are assured the highest levels of security, accessibility, expertise, scalability, and savings. Aunalytics’ data centers, located in Northern Indiana and Southwest Michigan, meet the most rigorous standards for security, weather protection, temperature and humidity controls, fire suppression and more.
As data continues to expand exponentially, the challenge of data cleansing is rapidly becoming more difficult, as well as expensive. Aunalytics’ Aunsight™ Golden Record turns siloed data from disparate systems into a single source of truth across the organization. Powered with data accuracy, the cloud-native platform cleanses data to reduce errors, and Golden Record as a Service matches and merges data together into a single source of accurate business information, giving users access to consistent, trusted data across the organization in real-time. With this self-service offering, users can unify all their data to ensure enterprise-wide consistency and better decision making.
“IT executives want practical, real-world knowledge about business changing technology and management solutions that are absolutely critical to drive their businesses forward,” said Robert Lizotte, Local Market Leader, Columbus Region, Aunalytics. “As digital transformation continues to be a high priority for many organizations, our portfolio of managed services, enterprise cloud, and data cleansing solutions provides the tools they need to accelerate their digital transformation journeys. We look forward to participating at a Taste of IT and demonstrating how Aunalytics can help IT professionals advance their business success.”
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About Aunalytics
Aunalytics is a leading data management and analytics company delivering Insights-as-a-Service for mid-sized businesses and enterprises. Selected for the prestigious Inc. 5000 list for two consecutive years as one of the nation’s fastest growing companies, Aunalytics offers managed IT services and managed analytics services, private cloud services, and a private cloud-native data platform for data management and analytics. Aunalytics’ data management platform is built for universal data access, advanced analytics and AI – unifying distributed data silos into a single source of truth for highly accurate, actionable business information. Its DaybreakTM industry intelligent data mart combined with the power of the Aunalytics data platform provides industry-specific data models with built-in queries and AI for accurate mission-critical insights. To solve the talent gap that so many mid-sized businesses and enterprises located in secondary markets face, Aunalytics’ side-by-side digital transformation model provides the technical talent needed for data management and analytics success in addition to its innovative technologies and tools. To learn more contact us at +1 855-799-DATA or visit Aunalytics at https://www.aunalytics.com or on Twitter and LinkedIn.
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Cloud or On-Prem Servers—Which Is Better for Your Company?
Every organization needs to manage its data to get its desired business outcomes. For a company to access its data and use it in day-to-day operations, dashboards, reporting, and data analytics, it either needs a cloud or on-premises solution to facilitate compute, storage, and data management strategies.
What’s The Difference Between The Cloud And On-Premises Data Storage?
An on-premises data server is hardware that you maintain on your company’s premises for storing, processing, and accessing information through your organization’s networks. An in-house IT department is needed to maintain, turn over/replace, and upgrade the hardware, keep it stable and operational, and secure it.
A cloud storage solution run by an expert and backed by a cutting-edge data center provides the same functions as an on-premises server and more. It does not exist on your company’s premises and the data on it is accessed through the internet. All updates and maintenance tasks are performed by the cloud provider, who owns and operates its own hyper-secure data centers to safeguard your data in case of failure, cyberattack, or outage. Like on-premises servers, access to cloud data can be set by administrators to be permission-based to allow access only by authorized personnel.
![On-Prem vs Cloud](https://www.aunalytics.com/wp-content/uploads/2022/11/On-Prem-vs-Cloud-1.png)
On-Premises vs. Cloud—Which Option Best Suits Modern Business Needs?
There are more factors when choosing between using a cloud computing solution or keeping servers on-premises, including customizability and scalability, security concerns, and the budget for your organization’s data management strategy. While on-premises data servers regularly require hardware upgrades in your physical locations to expand alongside your business’s growing needs, a cloud storage and computing solution with access to highly advanced data centers is scalable based upon your workload. Unlike an on-premises server that can take a lot of time and money to set up and ready for operation, cloud service providers ensure you can access your cloud for computing and storage needs almost instantly.
In some mid-sized companies, server rooms tend to be used for multiple purposes, which means that they are sometimes unlocked, unsecured, and allow for unauthorized access that compromises data security. Many mid-sized companies do not have 24/7/365 monitoring of their server rooms, specialized climate controls needed for a data center, and do not consistently deploy or regularly schedule hardware upgrades to keep the systems reliable before something goes down.
One mid-market employee shares the story of a server closet that her company had in a previous workplace. For starters, it could be accessed by nearly every employee of the company. She recounted that the IT department placed portable dehumidifiers in the room to keep moisture down. The IT department’s regular practice was to empty the server closet dehumidifiers in the office’s kitchen sink. Unfortunately, a new IT employee happened to trip while carrying one of the dehumidifiers and spilled water all over the server room. Every employee of the company was affected—they found out that the work they had done since the last backup, which happened to be 5 days ago, had disappeared. Even worse, their servers were down for several days after the incident, further impacting their daily business operations.
Although in the past, people feared that cloud would not be secure, or a company would lose control over its data—cloud has proven to be more secure than on-premises hardware. First, cloud vendors host their own data centers and because this is their main business, they have cutting-edge climate control environments to protect their clients’ data. Cloud vendors adhere to frequent hardware replacement turn-over schedules to keep uptime maximized and cloud operations state-of-the-art. Cloud vendors monitor their data centers 24/7/365, are security experts, and have strict controls in place in order to service clients in highly regulated industries with rigorous data security needs. For most mid-sized businesses, it is more cost effective to rely upon the expertise of a cloud vendor for data security and uptime than to host and maintain its own servers, stay on top of the latest security threats, and staff its data center (or data closet) for monitoring to prevent downtime and security breaches.
Large enterprises often can afford to build their own data centers providing them an alternative to an external cloud provider. However, this is incredibly expensive and can set organizations back by USD $10-25 million on yearly setup and operation costs. This infrastructure also takes a lot of time to be implemented and in today’s fast-paced business environment, this might not be entirely acceptable for decision-makers.
Yet, even for enterprises, on-premises solutions no longer make the most sense. Most modern business applications are cloud-native. Cutting-edge data analytics solutions are cloud-native and connect and integrate data sources using cloud technologies. Clouds are better suited for analytics than on-premises hardware, due to scalability and ability to absorb compute spikes (instead of having to invest in hardware with capacity for compute spikes as machine learning algorithms converge—which leads to excess capacity at other times).
According to Insights for Professionals, 63% of senior IT leaders and company executives who were surveyed expected to invest in cloud infrastructure-as-a-service in 2022. Considering the state of on-premises servers, which are becoming an obsolete technology that require an IT department to keep a constant eye on it, cloud technology is a natural progression in infrastructure for better data management. Gartner reports by 2025 almost 85% of companies will have moved to a cloud-first approach. Cloud technology has now evolved to a point where it provides better stability and security at a more economical price than on-premises solutions.
Mid-Market Company Considerations
Many organizations are operating in hybrid and multi-cloud environments. This means that they have some data in on-site servers, some data in cloud based line of business applications (relying on the application provider for data storage in whichever cloud the application vendor uses for its product), and many have some data in a public cloud.
However, mid-market companies have added considerations when choosing a cloud solution. Most public cloud service providers do not offer data management services. You need to do this yourself. Yet, mid-market companies often do not have this expert talent in-house. For success, mid-market companies need a cloud hyper-scaler that also provides data engineering services to build data connectors and pipelines, warehouses, data lakes, and the like. This skill set is different from a typical IT employee. Hyper-scalers—who can help organizations with data management, transform data from disparate sources into a decision and analytics-ready status, and bring transactional data into the forefront using a cost-effective cloud solution—tend to be private cloud vendors. For this reason, private cloud solutions make more sense than public cloud for mid-sized organizations.
![Experts by your side](https://www.aunalytics.com/wp-content/uploads/2022/05/Side-by-side.png)
A side-by-side partnership with an experienced cloud-native data platform company will have a measurable and positive impact on mid-market company data management strategies, with built-in access to technical resources and experts, so that your company does not need to hire new FTEs to support data management. Rely on the data management companies for data management so that your company can focus on your main line of business.
Aunalytics’ high performance private cloud provides a highly redundant and scalable platform for hosting servers, data, analytics, and applications at any performance level. Aunalytics delivers data management in a side-by-side service model, bringing companies the technology and the talent needed for data management success. To learn more about our Enterprise Cloud solution, click here.